Summary: What are the top Intranet Software blog posts of 2015? From intranet design to intranet names, we highlighted the ‘need-to-know’ intranet software tips based on popularity![TOP 10]
In the whirlwind that has passed, also known as 2015, Intranet Connections took on the task of becoming the ‘go-to’ resource for Intranet tips, examples, and ideas! To wrap up 2015, we’ve highlighted the blog posts you found most useful throughout the year. Starting with our 10th most popular and concluding with our Number 1, Numero Uno, Top Dog, blog post of the year! See if your favorite Intranet Connections blog post made the cut, if not, add it in the comment section below!
Wishing you all a Happy New Year and a prosperous 2016!
There are many factors that come to play to develop an aesthetically pleasing and user-friendly site, regardless of whether the site is a public website or intranet site. A primary factor that requires detailed planning and consideration is the foundation of your site, the information architecture. Provided are some pitfalls, and ways to avoid them, when designing your information architecture for either your intranet or public website which include; misguided navigation, inconsistent page titles and stale content.
In the late 1990’s, email went from a secondary communication source to the main communication source, changing the face of business and internal communications forever. Emailing was seen as one of the most efficient forms of communicating with employees opting to fire off a quick email versus making a phone call. Now there are many tools available to communicate making emailing seem almost primitive. Although email is still heavily used, businesses are slowly trying to reduce the number of emails sent in favour of a simpler, more efficient form of internal communications. Employees are relying more on the internal communication tools built-in to their intranets or Enterprise Social Networks (ESN’s) as opposed to endless emails. Some examples are; Live Chat, Project Sites, Message Boards and Discussion Forums.
Intranet software has come a long way over the last twenty years. Current products, such as Intranet Connections, provide users with a wide variety of functionality including everything from a centralized document repository to custom forms. Today, intranets tie together different parts of a business and provide an avenue for employees to communicate and share information quickly and efficiently. Early intranets weren’t quite as well integrated into the businesses, but their introduction was intended to solve many of the same problems they are used to solve today. So what is intranet software and how did it get to where it is? Here is The History and Evolution of Intranet Software.
This is a guest blog post from a true intranet champion, Peter Barron. Peter is the Internet Services Manager at Rio Rancho Public Schools and two things stand out when you talk to Peter: he has an infectious passion for intranets and he is one smart guy. We recently had a conversation about his challenge to get staff to add their photos to the intranet, RioNet, and he graciously agreed to share his insights. School districts are populated with staff that prefer to shield identities. This isn’t unlike many other businesses where staff/employees feel the need to be ‘offline’ despite the security of their on-premise intranet software. To counteract the push-back, we highlighted 6 benefits of staff photos such as; encouraging familiarity, a sense of community, identity and more.
Investing in a cloud-based, SaaS (Software as a Service) model, for corporate enterprise intranets is a hot trend that continues to build momentum in the market. Having said that, when we talk to our Intranet Connections customers about making the move to ‘the Cloud’, the answer is – No, they will not. Perhaps many of them are not interested in moving their on-premise intranet to a cloud-based intranet because a large majority of our Intranet Connections’ family of customers are in healthcare, financial and the public sector. Or perhaps, they have considered the myriad of factors that must be looked after when moving to ‘the Cloud’. Although alluring, we’ve broken down what you need to consider such as; costs, security and loss of control.
Whether you are implementing a new intranet solution or looking to revamp the one you have, the key to enhancing employee engagement and ensuring intranet adoption is a well thought-out and executed intranet homepage. Your homepage is the first thing your employees see when they click onto the intranet, or in some cases when they open their browser.
Various industries utilize their intranet differently so they can leverage their intranet homepage to garner the most positive results. For example, businesses in the healthcare industry find it beneficial to highlight doctors on call right on the homepage, while financial companies focus on making documents and forms readily available. There are 6 common intranet homepage features that will ensure your employees make it past the homepage and engage with your new (or remodelled) intranet including; keep it simple, have search easily accessible, have an attractive design and more.
Evaluating, selecting and implementing an intranet software can involve a number of key departments. One department that is often overlooked, or out of the loop, is marketing. Numerous intranet projects are pushed to the IT department, without the engagement of others to guide the selection, design, architecture and implementation of their new intranet. Marketing can have a real impact on employee adoption and employee engagement and make the difference between success and failure. We highlighted 4 ways Marketing can improve your intranet including; intranet design, impactful content, social collaboration, and leadership involvement.
It is a little well known saying that imitation is the sincerest form of flattery. With that in mind, we decided to share some highly effective intranet examples who’s creator’s you could ’flatter’ by leveraging the incredible ideas and innovative ways they’ve been using their intranets. San Diego Humane Society’s intranet FETCH, BC Place, and New Market’s intranet PANTRY all provide some great tips and examples including; names that align with company culture, elements of ‘fun’ to improve engagement, streamlining processes, connecting employees and more.
Ok, so you have done your due diligence and research on different intranet solutions. You’ve researched all the different vendors, gone through all of the demos, listened to all the different sales reps and have determined how much it’s going to save you over time and increase productivity, to the point that you’re ready to go! But we have a secret about your new intranet and how to really maximize on its benefit to your organization by enhancing employee engagement. It’s about choosing a great intranet name, and this can be a fun challenge.
Intranets and corporate culture should go hand in hand. If your intranet is not reflecting the culture in your organization or the site is boring or dry, consider how good old fashioned brand marketing can change attitudes towards technology. Combine a catchy name with a clever tag line on your intranet, build a strong brand design, and you can do a lot to attract employees and reflect your culture.
Did you find any of these blog posts helpful? We’d love to hear from you in the comment section below!