What is an intranet software? Intranet Defined.

We define and outline the 7 main reasons organizations look to an intranet for improving their business.

If you’ve been tasked with finding intranet software and don’t know where to begin, you’re not alone. Most people don’t realize they need an intranet software until they have a problem such as; document management, streamlining policies and procedures and improving internal communications. Their search tends to end with an exclamation of; “We need an intranet!”

Technical Intranet Definition:

A local or restricted communications network, especially a private network created using World Wide Web software…

Simple Definition of an intranet:

The simple definition of an intranet is to think of it as a website that only your organization has access to view. It provides a variety of tools that solve a majority of problems facing your organization, most used for storing and sharing documents, internal communications, and automating workflows.

If you’re using a shared drive, SaSS or Cloud Solution, or overcrowding your email inbox, (just to name a few) it may be time to consider an intranet software solution.

So, what is Intranet Software?

An intranet typically is used for the following 7 goals; Distributing information company-wide, communicating company goals and initiatives, managing policies and documents, creating and storing online forms, standardizing training and onboarding and enhancing company culture!

1. Distributing Information Company Wide

Many organizations struggle with internal communications. Just as you use your website to market your company to customers, your intranet is a way to market your company to employees. Your intranet software acts as a way to standardize company communications from one central location by using key tools such as Company News, Storyboard, What’s New, CEO Blogs, and Training and Event Calendars.

2. Communicating Company Goals and Initiatives

No matter the size of your organization, you probably found communication between departments on goals and initiatives challenging. Get on track by consistently sharing a strong company goal across your intranet and broadcast tasks lists on dedicated department sites. Your employees will see their work, and the work of other departments, working together to achieve a one clear company goal.

3. Paperless Policies + Documents

Say goodbye to paper policies and hello to online policy and document management at your fingertips. Simply upload a policy or document on your intranet software and turn on Read and Agree confirmations. This means employees will be notified of a policy they have to read. Need to update a policy? Policy Versioning allows employees to see the version you want them to.

4. Finding and Distributing Information

Saving and searching for documents may seem easy, but it’s can quickly escalate to a daunting task. From saving documents in various places (share drive, individual computers etc.) to sharing it via email getting lost in the abyss of an overwhelming inbox. Simply upload information to your intranet software for a one-stop central knowledge-base. With intuitive search finding the information is as easy as uploading it.

5. Creating and Submitting Online Forms

Automate business processes and eliminate redundant, manual business tasks by using Online Forms on your intranet software. Online Forms are built through drag-and-drop, user-friendly interface – no IT-experience required! You can either quickly build a form that suits your specific business needs or copy existing online forms that come pre-built in the intranet software including; smart forms, surveys, employee assessments, mileage calculations and more.

6. Standardizing Training and Onboarding

Easily keep your employees informed and up-to-date on the latest policies and procedures using your intranet. With simple OnBoarding, you can streamline new employees through a consistent process that will enable them to get up-to-speed and more productive faster. Track, manage and report on registrations and waitlists using the Online Training Calendar in addition to many more tools. Intranet Software is easy to use, yet comprehensive enough, to scale with your company growth.

7. Enhancing Company Culture

Your intranet is a tool that can reinforce your company’s culture and brand. Apply brand building tips to your intranet software such as selecting an intranet name that aligns with your brand. Introduce fun features that are included in your intranet such as a Discussion Forums, Event Calendar, Online Photo Album and more. You can also unify online with offline company culture, using the intranet to facilitate friendly competitions, employee appreciation, charitable initiatives are more.

Do you need an intranet software?

Have you achieved any of the 7 goals above by introducing intranet software into your organization? We want to hear from you in the comment section below. Think your organization would benefit from an intranet? Request a demo and explore what an intranet can do for you!